Practical knowledge for Swiss SMEs
: Guides
Guides for : step by step to the functions, with menu location, steps and limits. For your everyday work in .
Setup & overview
27 guides
- Finance | base – Overview
- Set up sender details quickly
- Add your first customer in the invoice
- Overview
- Finance in My tasks
- Suggest an accounting template and type based on legal form
- Set VAT during setup
- VAT during bookkeeping setup
- Settings
- Finance settings and companies
- Invite accountant
- Sales settings
- Round document totals to 5 cents
- Templates
- Email texts
- Price lists
- Bank accounts
- Payment channels
- Custom fields
- Customer groups
- Export
- Interface (API and webhooks)
- Units
- Import bank accounts, assets and supplier invoices
- Transfer from Invoice Ninja
- Import report counts
- Reconcile imported originals
Master data & customer portal
11 guides
Sales & documents
39 guides
- Send a document: email, post or both
- Batch delivery
- Credit notes without duplicates
- From service job to invoice
- Check and send documents
- Service reports
- Limit credit notes to the invoice amount
- Fixed invoice due date
- Review a reminder
- Sales
- Invoice and quote overview
- Pro forma invoice
- New document
- View and process a document
- Document actions and sending channels
- VAT status in the document editor
- Check payment details before sending
- Cover letters for Finance delivery
- Create a picking slip
- Commissions
- E-invoicing and shop
- Recharge expenses to customers
- Time rounding and minimum per project
- Balance the final return
- Fixed discount and rounding
- Volume and interval prices
- Revenue and margin analysis
- Foreign currency: exchange rate and CHF equivalent
- Fixed and manual exchange rates
- Quote, order confirmation and invoice
- Create series from recurring positions
- Series prices, placeholders and item frequency
- Prorate individual item cycles
- Recurring invoices
- Change package
- End date when switching plans
- Resume a series change after an error
- Subscriptions and payment links
- Recurring invoicing
Payments received & dunning
12 guides
- Write off an uncollectible receivable
- Late payment interest on reminders
- Locked periods and VAT closing
- Payments received
- Retry a payment confirmation
- Check every statement row
- Dunning
- Reminder settings
- Customer payment with cash discount
- Details in reminder PDFs
- Reminders, bank reconciliation and company selection
- Customer credit after an overpayment
Purchasing, bank & payments
26 guides
- Invoice an order by line item
- Save a complete goods receipt
- Reconcile invoice and subsidiary ledger together
- Bank rejection of individual payment items
- Offset supplier credit
- Blocked supplier
- Expenses and account selection
- Enter without receipt
- Purchasing approval threshold
- Incoming invoices
- Accounts and VAT on incoming invoices
- Create and place supplier orders
- Company card
- Expenses
- Edit master data
- Approve a supplier invoice for payment – Approve and pay
- Cash discount in bank reconciliation
- Assign to an open item
- A payment order exists for this item. Use bank reconciliation or withdraw the payment run first.
- Check the bank account before a payment run
- Execute a payment run safely
- Bank reconciliation
- Undo bank reconciliation
- Payables: separate permissions and two-person approval
- Terms: QR-IBAN and RF reference
- Bank: bank statements and payment files
Stock
16 guides
- Inventory with stock movements blocked
- Confirm withdrawals exceeding location stock
- Open the warehouse directly
- Warehouse access
- Stock: daily work and More
- Stock
- Stock locations
- Labels after receiving stock
- Stock: batches and serial numbers
- Stock: scan
- Picking
- Stock: backorders
- Bills of materials and production
- Stocktake
- Inventory valuation
- Stock analysis
Accounting & journal
17 guides
- Reverse an asset posting
- Depreciate assets entered later
- Correct document-linked entries
- Protect accounts and review missing postings
- Credits in statements and closing reconciliation
- Correct entries linked to business records
- Open items at the reporting date
- Accruals and deferrals
- Compound postings with up to 500 lines
- Hospitality
- Income and expenses
- Chart of accounts
- Journal
- Post and save a rule
- Lists, manual opening balance and valued receipts
- Customers and suppliers
- Fixed assets
VAT, closing & reports
14 guides
- VAT when reversing an invoice
- Open the next year before closing
- Closing period and review
- VAT
- Terms: VAT method and net tax rate
- VAT XML V2 and activity IDs
- Close VAT internally
- Close VAT before locking periods
- Closing
- Interim closing (month, quarter, half-year)
- PDF closing report
- Reports
- Accounting export for any period
- Budget and cash flow
AI assistant
20 guides
- Partners and bank matching with AI
- Sales through AI
- Manage sales documents and reminders in conversation
- Handle sales documents in conversation
- Handle accounting and documents in conversation
- Handle purchasing and bank reconciliation in conversation
- Handle expenses and purchasing in conversation
- Handle cards, expenses and payments in conversation
- Manage payment runs, expenses and assets in conversation
- Bank details, inventory closing and incoming documents in conversation
- Manage cash, master data and posting rules in conversation
- Bank reconciliation in the AI conversation
- Data migration and document numbers with AI
- Finance in conversation: Post depreciation / Close financial year / Lock months / Close VAT return / Calculate VAT / Save VAT status
- Finance in conversation: Save sales VAT registration / Save budget / Save unit / Create series from document
- Finance in conversation: Save scanned stocktake count / Start stocktake / Count or close stocktake
- Manage document and email templates with AI
- Manage expenses, attachments and webhooks with AI
- Set up accounting and bank rules with AI
- Tidy up master data, price lists and projects with AI
The next step starts with a conversation.