AI assistant

AI can change action and report statuses, tick off actions within an objective, comment on reports, confirm documents have been read, record supplier complaints and audit findings, and assess suppliers.

AI creates documents, saves details and standard references, starts versions, performs approval steps, assesses chapters and sends reminders for outstanding reading confirmations.

AI saves interested parties, complete processes, responsibilities and quality objectives, moves processes, records measurements and loads the QMS starter pack.

AI creates, saves and reorders standalone actions. It edits reports, saves complete CAPA analyses and 8D reports and moves reports to another reporting group. After preview and approval, the AI also saves an action’s cause and a complaint’s customer details, Finance link and references. Omitted new fields stay unchanged; explicitly empty values clear them. Saving a complaint sends no response and creates no credit note.

Plan and manage changes, create measures, save and fill in forms, manage and perform controls and catch up archiving.

The AI retrieves source values for quality objectives, records decisions for reviews or meetings, creates active audit checklists from standard clauses, saves meetings and certification plans and organises your indicator tiles.

Save competence requirements, glossary terms and batches, comment on posts, toggle your own reactions, record movements or block and unblock batches.

AI standards advice answers questions on ISO 9001 using your own clauses, documents and processes as sources, without the standard text. Every answer is first a draft and only becomes visible to everyone after approval by a person with the “QMS: standard mapping and settings” right. For exchanges within the team, a link leads to the team rooms.

Creates personal access tokens with which your own AI programs read approved QM knowledge via the Model Context Protocol: valid documents, active processes, approved wiki pages and the glossary, always with the person’s rights. The tools are qms_suche and qms_dokument_lesen; every call is recorded in the access log. Existing access checks your current permissions on every call, including after removal of the base role.

Checks daily against fixed rules, without AI: overdue actions, documents with periodic review due, read rate below 80% from 14 days after taking effect, risks without assessment for 12 months, no internal audit in the current year, open major nonconformities and overdue internal controls. The page shows the current picture; the QM lead receives a summary in the notifications at most once a week.

Available in conversation: Assess action effectiveness, Check report effectiveness, Save a complaint, Request a complaint credit note, Request customer feedback, Save a risk or opportunity, Create a risk action, Import care indicators.

Available after preview and approval: Save the scope, Save QMS settings, Save the risk matrix, Save the notification deadline, Save active standards, Save a custom standard.

Create, update or archive HACCP plans and delete individual steps or hazards. Processes and responsible people are resolved within the current tenant.

Available after preview and approval: Delete a report template, Save a report template, Delete an audit finding, Delete a context topic or interested party, Save a context topic and standard references, Delete a responsibility.

Available after preview and approval: Delete a competence requirement, Delete a term, Delete a news item, Delete a comment, Delete your own time entry.

Available after preview and approval: Archive or restore a register requirement, Delete an asset, Delete a hazard, Delete an environmental aspect, Delete a document draft.

AI creates data protection impact assessments, saves screening and details, submits them for business approval, approves them with a second-person check, returns them to draft with a reason or deletes eligible drafts.

AI adds, amends or removes impact assessment risks and creates actions with a responsible person and due date.

Activate or deactivate industry packages, revoke sharing links, delete snapshots and webhooks, and test, activate or pause existing webhooks.

Delete files and construction sites, and archive, reactivate or delete hazardous substances. For files, specify the substance, construction site or defect photograph and its parent object first.

AI saves processing activities and technical or organisational measures, changes processing status, confirms completed reviews and deletes eligible entries after preview and approval.

Create evidence; Save evidence; Submit or decide on evidence.

Create validation version; Save validation version; Approve validation version; Delete validation version; Delete validation file.

Declare own conflict of interest; Delete confidential case content; Send message to reporting person; Save confidential case note; Change whistleblowing case status.

Save laboratory method; Change method status; Delete laboratory method; Record measurement uncertainty; Delete measurement uncertainty; Record proficiency test; Delete proficiency test.

Save survey; Change survey status; Transfer survey result to indicator.

Save training; Enrol on training; Assess training effectiveness.

AI creates and amends data subject requests, records processing or response status, extends deadlines with a reason and records evidence of completed deletion reviews.

Available in conversation: Save a certification body, Activate or deactivate a certification body, Plan an audit request.

Available in conversation: Save a custom chapter, Delete a custom chapter, Move a custom chapter, Import standard chapters, Copy standard evidence, Save a migration topic, Save a transition deadline.

Available in conversation: Save a management review, Populate a management review, Approve a management review.

Available in conversation: Save an audit programme, Save an audit, Change audit status, Save an audit report, Approve an audit report, Answer audit questions.

Available in conversation: Save inspection equipment, Create multiple inspection items, Change equipment status, Borrow inspection equipment, Return inspection equipment, Import inspection equipment.